Staff Accountant

70 · New York, New York
Department 70
Employment Type Full-time
Minimum Experience Mid-level

Title:                  Staff Accountant                

Department:    Finance

Reports To:       Senior Director, Financial Operations

Location:           NYC Office 


Catalyst is a global nonprofit with some of the world’s most powerful CEOs and leading companies to help build workplaces that work for women. Catalyst drives change with pioneering research, practical tools, and proven solutions to accelerate and advance women into leadership-because progress for women is progress for everyone.  We invite you to share our passion.


Summary of Responsibilities

We are seeking a qualified, motivated individual to join our organization as a Staff Accountant.  As part of our team, you will maintain and administer accounts receivable records and files, perform client invoicing, process credit card payments, prepare financial reports, and facilitate collections as necessary.  You will also provide support and assist the department in general accounting responsibilities.  You must have 1-3 years of experience in an accounts receivable environment, including experience with reconciling accounts, making deposits, assisting with maintaining a general ledger, and creating reports for stakeholders.     

Essential Functions

Day to day Duties

  • Assists with all aspects of accounts receivable, including the processing of sales order requests by collecting and verifying data and information as necessary; noting any contract payment and invoicing structure/requirements (if applicable). Once sales orders are verified, convert them to invoices in our general ledger, Intacct. Forward invoice to the Donor/Client/Contact/Organization.
  • Maintain aging report synopsis document; update and distribute collections report on a weekly basis, assist with the maintenance of the collections module, and facilitate collections from overdue accounts as necessary. Discuss anomalies or questions with Team Leads.
  • Reconcile cash receipts (checks/wires/credit cards) in Intacct to Salesforce receipts reports, and receivable balances.
  • Assist with the maintenance of the deferred revenue calendar, and book journal entries based upon updates to this schedule.
  • Complete vendor ACH registrations forms related to receivables, keeping track of credentials for vendor's profiles with each client/customer, and provide W-9 and other prefilled forms upon request.
  • Create and enter journal entries for correction, update or reconciliation purposes.

Monthly and Periodic Duties

  • Assist in the month-end closing activities.
  • Prepare monthly general ledger account reconciliations for various balance sheet accounts, and research accounting issues.
  • Support the annual audit process through the preparation of appropriate AR audit schedules and routine reports.
  • Other duties as assigned.

Knowledge, and Skills     

To perform successfully in this role, the incumbent should possess skills identified below:

  • Possess a strong attention to detail
  • High level proficiency in MS Office, especially Excel
  • Excellent organizational skills
  • Solid communication skills, both verbal and written
  • Positive attitude and a strong desire to be a part of a diverse team
  • Ability to maintain confidential information
  • Excellent interpersonal skills
  • Outstanding financial and analytical skills

Education and Experience Requirements

Our preferred candidate has at least a bachelor’s degree in accounting, business finance, or a related field, and has passed at least one part of the CPA exam with plans to obtain the certification.  Salesforce and Intacct experience is also preferred.  Nonprofit experience is a plus. 


Working Conditions

This position requires long periods of time at a desk on a computer and may require time outside of normal business hours.

Thank You

Your application was submitted successfully.

  • Location
    New York, New York
  • Department
  • Employment Type
  • Minimum Experience